Clemson University
Job ID:109585
Location:Clemson University
Full/Part Time:Full-Time
Regular/Temporary:Regular
JOB SUMMARY:
Manages all aspects of sponsored projects in assigned units for College of Science during an award's life cycle. Provides high level customer service to faculty, researchers and department administrators and serves as an administrative liaison for PIs and Central units (i.e., GCA and OSP). Performs other duties as assigned.
JOB DUTIES:
30% - Essential - Project Administration: Provide technical assistance, guidance and oversight to researchers and University constituents in the awarding of sponsored funds. Monitor sponsored budgets, cost sharing, and subaward encumbrances. Serves as the approver in BuyWays and Concur to ensure allowability and compliance. Serves as an administrative college-liaison for PIs and central units in the requests for changes in budget revisions, changes in scope, effort commitments, or no cost extensions. Assists PIs, as necessary, with administrative and financial post award matters, and analyzes and resolves problems related to financial compliance or availability of funds.
30% - Essential - Fiscal Support: Monitors sponsored project for financial related issues and compliance related matters. Responsible for managing cost-share projects and preparing internal budgets. Responsible for initiating budget amendments and/or corrections when needed on cost share and sponsored projects. Prepares monthly reconciliation for all sponsored projects and contracts. Advises Pl on current balances and corrections necessary for compliance, including amendments and revisions. Looks for proactive ways to ensure charges are appropriately charged and allocated to projects. Clear all month-end errors including budget header & line, budget check, and voucher errors, including cost-share accounts. Reviews GAD charges and take corrective action as needed. Reviews and approves summer pay forms for faculty charging sponsored research projects for fund availability and compliance.
15% - Essential - Program Support and Compliance: Communicates routinely with Pl(s), departmental personnel, college personnel, GCA, and OSP. Works with COS HR and department admins on payroll changes to ensure payroll is posted correctly and is allowable. Stays abreast of Federal, State, and University regulations related to research issues by reading materials, attending workshops, and other methods. Participates in the preparation of training materials and delivery of workshops for faculty and staff in their assigned units on implementation and changes. Recommends tracking reports of compliance-related issues for internal control purposes. Reviews expenditure documentation. Completes monthly reconciliation.
15% - Essential - Project Setup Review and Close-Out: Review and interpret award terms and conditions and provide guidance to PIs. Seeks guidance from GCA related to unique or problematic award terms. Works with the Pl to develop updated budgets for modifications and submits sponsor and internal budget forms to GCA. Verifies final closeout expenditures, cost sharing and revenues, certifying project is ready to close.
10% - Essential - Sponsored Reporting and Special Reporting: For assigned units, responsible for providing financial and budget information, including cost share, to PIs for sponsor monthly, quarterly, and yearly reporting. Certifying cost share expenses for reports to GCA for quarterly reporting. Preparing budget workbooks for PIs with budget, actual expenditures, and forecasting of sponsored projects, including related cost share and indirect cost. Completes audit requests as needed.
MINIMUM REQUIREMENTS:
Education - 1st Bachelor's Degree in accounting, finance, business or related field and professional experience directly related, such as accounting, auditing, finance or commercial lending
Work Experience 1+ years
PREFERRED REQUIREMENTS:
Education - Master's Degree - Accounting, finance, business or related field
Work Experience 3+ years in accounting, finance, business, or related field. Experience in higher education research administration.
CFRA, CRA Certification
RESPONSIBILITIES:
JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations
SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.
BUDGETARY RESPONSIBILITIES
Provides Budget Input - Provides input into the budgeting process, and oversees fund allocation.
PHYSICAL REQUIREMENTS:
Education - Master's Degree - Accounting, finance, business or related field
Work Experience 3+ years in accounting, finance, business, or related field. Experience in higher education research administration.
CFRA, CRA Certification
WORKING CONDITIONS:
No Work Conditions
WORK SCHEDULE:
Standard Hours: 37.5
JOB LOCATION:
Clemson, SC
APPLICATION DEADLINE:
March 5, 2025 at 11:59pm EST
CLOSING STATEMENT:
Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.
Equal employment opportunity, including veterans and individuals with disabilities.
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