Accounting Assistant V (Finance Assistant)

Harvard University

Position Title: Accounting Assistant V (Finance Assistant)

Req ID: 67873BR

School or Unit: Harvard T.H. Chan School of Public Health

Description: Job Summary

The Accounting Assistant will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Molecular Metabolism, Nutrition, and Social Behavioral Sciences. The Accounting Assistant may primarily work with the Department of Environmental Health, but will have the opportunity to be exposed to research happening across the school.

Position Description

The Accounting Assistant is an integral part of the research enterprise and will work directly with the Financial Associate to perform a variety of accounts payable and accounts receivable duties in a timely, professional, courteous and collaborative manner. They will also work in close partnership with faculty assistants, grant managers, and vendors. The position will be reporting to the Assistant Director of Administration. The department has a wide variety of transactions that can involve international payments/receipts, wire transfers, direct deposits and can have tax or export issues. Some of the issues are complex and may require collaboration with other school/University units to ensure completion in compliance with laws and regulations. Departmental AP requests are managed via centralized AP E-mail Inbox that this roll will review daily and will timely process all incoming requests.

Duties and responsibilities include, but are not limited to, the following:Daily review of centralized Accounts Payable inbox and timely processing of all incoming AP requestsProcessing of vendor setup requestsProcessing of invoicesProcessing of reimbursementsProcessing of honorarium paymentsProcessing journal entriesCreating accounts receivable invoices in Harvard University's accounts receivable systemAlong with the Financial Associate, serve as first line of approver for all department Concur reports/reimbursementsParticipating in and assisting with development and implementation of accounts payable and accounts receivable process improvements within the departmentServing as a resource for HU, SPH, sponsor policy and guidelines for purchasing compliance in B2P (AP system)Keeping the Financial Associate and the Assistant Director of Administration appraised of any issues and thus contributing to smooth day-to-day operations within the departmentContributing to departmental goals by performing other related duties as assigned
Basic Qualifications

3+ years of related experience is required; a combination of education and experience may be considered
Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:Bachelor's Degree is strongly preferredAccounting courses or experience beyond highschoolExperience with financial systems and with accounts payableExperience in an academic, hospital, research or related environmentExperience working with Microsoft Excel and Microsoft outlookExperience with accounts payable and accounting strongly preferredAttention to detail, organizational and time management skillsWorks efficiently and effectively in a collaborative environmentExcellent written and verbal skillsSelf-motivation, positive attitude and willingness to learn
Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

----------The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.Harvard University requires pre-employment reference checks and background screenings.This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.----------

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

About Us

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Sponsored Programs Administration (SPA) supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office Location: USA - MA - Boston

Job Code: 400103 Accounting Assistant V

Job Function: Finance

Work Format: Remote

Sub Unit: ------------

Salary Grade: 053

Department: Sponsored Programs Administration - Environmental Health

Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Identity

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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