Staff Accountant

Posting Number:
0601209

Position Title:
Staff Accountant

FLSA:
Exempt

Job Type:
Full-Time

Staff Term:
12 Months

Staff Work Schedule (hours/dates):
M-F 8:30 - 4:30

Academic Year Schedule (dates):

Faculty Term:

Position Type:
Staff

Department:
Accounting Services

Job Summary/Basic Function:
The position of Staff Accountant, under the supervision of the Associate Controller, is to provide general accounting support and provide efficient and effective customer services in a complex financial environment. This position provides support to the payroll, accounts payable, and accounts receivable functions of the College.

Accounts Payable (10%)
Serve as backup for other staff to ensure uninterrupted processing of weekly ACH/check runsMonitor and maintain the prepaid expense workpaperDownload monthly check activity from the bank and reconcile the outstanding checks in BannerPerform monthly direct pay reconciliation, booking direct pays in BannerProcess and reconcile foreign wire paymentsMonitor check aging and submit unclaimed property to the applicable stateMaintain AP schedules, reconciling balance to general ledger on a quarterly basis
Payroll (40%)
Serve as backup for other staff to ensure uninterrupted processing of biweekly/monthly payrollAssist payroll associate with travel reimbursement processingDownload monthly check activity from the bank and reconcile outstanding payroll checks in BannerPrepare year end payroll, benefit, and vacation time entries/accrualsPrepare annual reconciliation of payroll expense for the auditAssist budget office with salary reconciliationsReview payroll/benefit holding accounts on a quarterly basis, investigating any variances
Monitor and reconcile the College's PCARD credit card purchasing system (20%)
Track users with missing receipts/coding and send reminder emailsTrack transactions with missing supervisor approval and send reminder emailsDownload monthly transaction data and load data into the general ledger system (Banner)Track foreign credit card purchase transactions for the annual tax returnConduct quarterly internal audit of transactions to ensure compliance with Pcard policiesReconcile the card holding account in Banner, assuring a 0 balance after statement
payment
Cash Receipts/AR (20%)
Process over the counter receipts, preparing deposit slip for the bank or utilizing mobile deposit.Process petty cash requestsTrack nursery school receivable, payment plans, and receipts utilizing Banner and FACTS platform.Download and reconcile monthly credit card receipt data to deposits and upload revenue to Banner
Assist with year end tax forms including (10%)
Forms 1099W2s and W3 form1042s forms
Perform all other duties and responsibilities as assigned by the supervisor. This may include
attendance of and participation in required training for this role or cross training for other accounting procedures.

Minimum Qualifications:
Bachelors degree in accounting or related field which can be substituted for adequate years of professional experience.

Preferred Qualifications:
Bachelors degree in accounting or related field, experience in higher education industry

Compensation and Benefits:
To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.

When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources.

The anticipated hiring or recruitment range for this position is $60,000 to $65,000.

Physical Demands:

ADA Statement:

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

Eeo Statement:
Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton's core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences.

Posting Date:
06/06/2025

Closing Date:

Open Until Filled:
Yes

Contact(s):
Office of Human Resources

Contact Phone/Extension:
508-286-8206

Contact Email:

Contact Fax:

Special Instructions to Candidates:
The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases.

References:

Supplemental Questions:

Required fields are indicated with an asterisk (*).

Optional & Required Documents:
Required DocumentsCover LetterList of ReferencesResumeOptional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

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