Senior Accounting Assistant
About the EmployerThank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities;• Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities.
THE MERIT SYSTEM AND THE PERSONNEL COMMISSION
The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of "like pay for like work."
Under the direction of an assigned supervisor, provide technical accounting support for various accounts and functions such as accounts payable, and accounts receivable; perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; prepare, maintain and assure accuracy of various financial records and reports.
Provide technical accounting support for various accounts and functions such as accounts payable, and accounts receivable; assure vendors and employees are paid in a timely manner according to established laws, rules and regulations. Perform a variety of technical accounting duties in the review, evaluation and adjustment of assigned accounts; maintain, audit and reconcile assigned accounts; assemble, match, sort, tabulate, check and post a variety of financial and statistical data including income and expenditures; review, adjust and assure accuracy of journal entries; balance and adjust accounts. Review, process and evaluate purchase orders, warrants and invoices as assigned; prepare invoices for payment; verify invoices and match with purchase orders; issue and distribute accurate payments to purchase orders as directed. Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data.
Requirements / QualificationsAny combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification. Typical qualifications would be equivalent to:
Graduation from high school supplemented by college-level coursework in accounting or related field and;
Minimum of two years clerical accounting experience.ENVIRONMENT WORKING CONDITIONS:Office environment.
Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information. Sitting for extended periods of time. Seeing to read a variety of materials.
The examination process for this classification may consist of: 1. A written in-person examination (Tentative Date: September 21, 2023); and2. An oral board virtual examination (Tentative date: September 28, 2023).REASONABLE ACCOMMODATION:Individuals with disabilities are eligible to receive necessary testing accommodations under the Americans with Disabilities Act (ADA). Applicants who wish to request for testing accommodations may contact Personnel Commission Services by phone or by email upon submission of their job application. Request for testing accommodation is subject to review and is approved by the Executive Director, Personnel Commission Services.
Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,225.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter #887. Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees.
OTHER FRINGE BENEFITS:
Accrue 102 hours of sick leave15 paid holidays15 paid vacation daysCALPERS Employer Contribution Work remotely one (1) day every week (applicable after initial 6 months pending supervisor approval)Flexible work schedule depending on position Commuter BenefitTuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations.
PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION:
- Letter of Introduction (Required Document)
- Resume (Required Document)
Closing Date/Time: 2023-09-15