Senior Account Clerk

Position Description

Final Filing Deadline: Monday December 4, 2023 Exam #: 23/80J22/11CC

The County of Monterey is hiring for multiple vacancies County-wide and invites applications for the position of Senior Account Clerk.

Monterey County Free Libraries
Monterey County Free Libraries (MCFL) is a public library system whose mission is to bring ideas, inspiration, information, and enjoyment to the community. MCFL operates multiple branch locations, bookmobile services, library-by-mail service, several community outreach programs and other free library services to all residents of Monterey County.

Public Works, Facilities & Parks Department

The Public Works, Facilities & Parks Department (PWFP) brings together a range of functions to ensure safe building construction, plan for the future needs of the County, manage infrastructure and county facilities, and protect natural resources. The Department is responsible for public works, county roads and bridges, county parks, and county facilities.

County Administrative Office

The County Administrative Office (CAO) oversees the preparation, adoption, and administration of the County's $1.8 billion budget and coordinates the activities of county departments to ensure the effective accomplishment of the Board's directives and policies. The Administrative Office includes the divisions of Budget and Analysis, Contracts and Purchasing, Finance and Intergovernmental and Legislative Affairs.

Position Summary
Under general supervision, the Senior Account Clerk performs complex clerical financial and statistical record keeping duties. This position is the lead/complex-level class in the Account Clerk series and performs moderately complex bookkeeping work requiring the application of a working knowledge of bookkeeping principles and following general departmental procedures. Supervision received includes general procedures and assistance with resolution of more difficult problems.

Flexible Staffing
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Examples of Duties

• Posts financial data to a variety of bookkeeping records including account cards, journals, ledgers and logs; sorts and verifies source documents for accuracy
• May maintain departmental payroll records, prepare requisitions and process payment authorizations; keep records of these transactions
• Keeps statistical records of departmental activities and of work performed
• F ollowing general procedures, summarizes and reconciles financial transactions recorded on various logs, journals and ledgers; posts adjustments to records as needed to balance records and to correct errors in the status of accounts
• Batches, codes and records data for entry to computer systems; may use computer terminal to enter and retrieve data
• Responds to questions regarding financial transactions by reviewing files and records; prepares special reports in response to general directives
• Computes fees, penalties and interest charges
• Prepares new bookkeeping records and resolves difficult bookkeeping problems with assistance from supervisors and professional accountants
• Composes and types routine correspondences
• R eceives and disburses funds; may prepare and sign checks; balance funds received with logs and journals
• May assist in the supervision of other clerical staff by reviewing work for accuracy, participating in the selection of new employees, reviewing the performance of subordinate employees, answering questions and providing training.

To view the complete classification description, please visit the County of Monterey website: Senior Account Clerk

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Working Knowledge of :

• Record keeping procedures
• General office procedures
• Principles and practices of bookkeeping.

Skill and Ability to :

• Read, understand and apply written regulations and to follow detailed oral and written instructions
• Prepare financial and statistical summaries
• Make arithmetical computations rapidly and accurately
• Locate and correct discrepancies or errors in financial or statistical documents
• Review work for accuracy and procedural correctness
• Establish and maintain effective communication and working relationships with those contacted through the course of work
• Work neatly, accurately, and systematically
• Operate computer, printer, copier.

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:
Training: Completion of a training course leading to an account/statistical clerk certificate and six months of supervised on the job training.

OR

Experience: Eighteen months of experience performing statistical and financial record keeping tasks equivalent to an Account Clerk in Monterey County.

Additional Information

CONDITIONS OF EMPLOYMENT
The required conditions of employment include, but are not limited to the following:

• Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

BENEFITS
The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit J Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures
Apply On-Line at https://www.governmentjobs.com/careers/montereycounty
by Monday, December 4, 2023, 11:59 PM(PST)or
Hard copy applications may be obtained from and submitted during normal business hours
Monday - Friday, 8:00 AM - 5:00 PM by contacting:
Channelle Ceralde, Senior Personnel Analyst
Attn: Human Resources
168 W. Alisal Street, 3rd Floor
Salinas, CA 93901
Phone: (831) 755-5162 or Email: ceraldec @co.monterey.ca.us

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application
• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Channelle Ceralde, Senior Personnel Analyst, at (831) 755-5162 or ceraldec@co.monterey.ca.us.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 12/4/2023 11:59 PM Pacific