Grant Accountant II (520294)

Stanislaus State
May 8, 2023
Turlock, CA
Job Type



    • Position Summary
    • (Classified as: Accountant II)

      Full-time temporary position available on or after December 1, 2022 and ending on or before November 30, 2025 in Financial Services. (Appointment will be made for three years from date of hire with the possibility of reappointment and/or becoming permanent, based on budget, department needs, and job performance.)

      Under general supervision of the Post Award Grant Manager, this position applies principles of accounting to the analysis of complex accounting problems including those applicable to contracts and grants, the University and its related entities; interprets new and existing federal and state regulations; reconciles accounting records, meets required deadlines, develops financial statements and reports to meet operational needs; provides consultative services to supervisors in resolving accounting problems and other financial duties as listed. This position is a journey level professional accountant position involving the application of policies, governmental accounting standards and generally accepted accounting principles and practices to University and auxiliary financial activities.

    • Job Duties
    • Duties include but are not limited to:
      • Perform services such as account management, expenditure processing, and budget management; serve as the liaison with funding agencies and various University offices.
      • Financial tracking of projects including grants and contracts within specific guidelines; this includes coordination with principle investigators, internal staff and managers, and external agencies.
      • Analyze and review documents, including grant-funded new hire forms and payroll expense reports, to determine availability of funds, adherence to budget, allowability, allocability, and compliance with agency and accounting regulations and policies.
      • Evaluate complex accounting situations and recommend appropriate accounting treatments with system implications.
      • Audit, analyze and verify fiscal records and reports from the general ledger accounts. Perform general ledger review and budget analysis and suggest solutions to project challenges.
      • Prepare federal single audit schedules and supporting documentation (i.e. Forms 270 and 425), analyze and resolve discrepancies.
      • Provide post-award tasks including chart field set up, recording and maintaining budgets for sponsored programs, entry into and maintenance of the CFS sponsored programs database, financial tracking, journal entries, agency billings, and internal/external programmatic and financial reporting for federal, state and local government grants. Ensure that contract deliverables are met.
      • Perform financial and programmatic compliance functions for all grants and contracts received from sponsor agencies. Maintain compliance of financial rules and regulations such as OMB 2 CFR 200.
      • Assist with developing, implementing and maintaining post award policies and procedures.
      • Assist with the dissemination of grant-related information to the campus grant community through various platforms that may include the scheduling and coordination of workshops and seminars, periodic newsletters, and updates to the Post Award website.
      • Using award documentation, identify programmatic and financial requirements/deadlines, and update sponsored programs databases and reporting calendars with critical data.
      • Work with faculty and grant staff to obtain conflict of interest certifications, time and effort reports, delegation of authority, and cost match data; maintain logs and/or appropriate documentation for monitoring these types of activities.
      • Identify and record faculty release time for sponsored programs; assist with reconciling and posting release time semi-annually.
      • Assist with subrecipient monitoring, including risk assessment, and audit reviews. Assist with closing out grants as well as updating and maintaining archive and destruction dates within the sponsored program database.
      • Assist with continuous updates to the grant administration section of the campus's Business Continuity Plan.
      • Participate in month and year-end accounting close processes including journal preparation and entry, analysis, evaluation and interpretation of financial data, balance sheet and income statement preparation and analysis in assigned areas of responsibility; provide recommendations for problem solving as appropriate.
      • Calculate and prepare indirect cost recovery allocations; monitor grant revenue and expenditure transactions for accuracy to eliminate possible cost overruns.
      • General ledger account reconciliations and analysis with timely completion of reconciling items.
      • Analyze detailed transactional general ledgers to determine and construct year-end journal entries to facilitate the recording of expenses in the appropriate fiscal year.
      • Reconciliation of PeopleSoft subsystem to general ledger. Year-end accruals, related reversals, and required reporting.
      • Maintain computer system processes for financial systems including feeder systems.
      • Develop, process and interpret system-generated data resulting in Excel, Brio and other financial reports as necessary and in accordance with policies, procedures and generally accepted accounting standards.
      • Prepare financial and statistical reports and be able to explain reports generated from data warehouses. Create various reporting models to provide financial data to stakeholders and management.
      • Central point of contact for Program Directors and their staff on all post award issues, policy/procedural matters, and compliance based on the terms and conditions of an award.
      • Collaborate and provide follow-up with departments and responsible parties for resolution of reconciling items or process problems.
      • Disseminate information to the campus regarding grant and accounting practices and procedures by scheduling meetings to interpret, clarify and explain grant/contract guidelines and compliance.
      • Provide one-on-one training to educate Program Directors and their staff on how to generate and read financial statements, queries and drill-downs.
      • Consult with Program Directors regarding scope of work and budget in order to assist with determining employment needs, purchasing requirements, account status, and availability of funds.
      • Coordinate with the Office of Research and Sponsored Programs when contract modifications and/or budget revisions are needed while at the same time demonstrating a knowledge of the principles of budget development and maintenance and an understanding of legal, financial, and administrative concepts.
      • Prepare and analyze audit documentation as needed for internal and external audits and investigations. Prepare financial reports based on internal and external requirements. Create new report formats as necessary.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education : Equivalent to a bachelor's degree with a major in accounting, business administration finance or a closely related field OR a combination of education and additional experience which provides the required knowledge and abilities.
      Experience : Equivalent to two years of progressively responsible professional accounting experience.
    • Preferred Qualifications
      • Experience/working knowledge of governmental and/or non-profit accounting methods and related laws, rules and regulations.
      • Experience with higher education and its related auxiliary organizations.
      • Ability to learn and apply laws, rules and procedures related to governmental accounting relative to an assigned area of responsibility.
      • Ability to predict the effects of changes in operating programs.
      • Demonstrated ability to provide consultative services to campus administrators in resolving accounting problems.
      • Knowledge of policies and principles related to federal and state reporting and compliance as well as Office of Management and Budget (OMB) 2 CFR 200 and circulars.
      • Knowledge of laws, codes and requirements governing grant-sponsored administration and University-level funding.
      • Experience with budget development, fiscal record keeping, and practices of organization and administration.
      • Demonstrated ability to train, guide and assist other employees in related areas of responsibility.
      • Demonstrated ability to manage financial projects or financial aspects of grants.
      • Demonstrated experience and ability to lead the work and monitor the day-to-day financial activities in an accounting system of an auxiliary operation or a major segment of the University accounting system.
      • Demonstrated ability to analyze accounting sub-systems and reconcile to general ledger.
      • Demonstrated ability to meet deadlines and manage multiple ongoing projects.
      • Ability to prepare ad-hoc financial reports using database query tools, such as Brio/Hyperion Query.
      • Ability to operate a 10-key calculator.
      • Proficiency with Microsoft Word, Excel, and PeopleSoft or similar system.
    • Knowledge, Skills, Abilities
      • Thorough knowledge of Generally Accepted Accounting Principles (GAAP).
      • Thorough knowledge of office methods and procedures.
      • Thorough knowledge of statistical and mathematical presentation of data.
      • Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
      • General understanding of internal control methods.
      • Working knowledge of annual financial reporting requirements, and quarterly grant reporting requirements.
      • Ability to interpret and follow instructions and policy guidelines.
      • Ability to analyze financial and statistical data and draw conclusions.
      • Ability to establish and maintain effective working relationships with others.
      • Ability to apply accounting principles to the analysis of complex accounting problems.
      • Ability to analyze and interpret accounting data.
      • Ability to prepare clear, accurate financial statements and reports.
      • Ability to utilize problem-solving techniques in finding solutions to complex accounting problems.
      • Ability to understand and apply applicable rules, regulations, policies, and principles.
      • Ability to make decisions and recommendations regarding accounting activities.
      • Ability to communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants.
    • Salary Range
    • Anticipated salary will be $4,452 - $5,788 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,452 - $8,592 per month)
    • Compensation & Benefits
    • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

      Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER NOVEMBER 21, 2022. (Applications received after the screening date will be considered at the discretion of the university.)
    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    • Additional Information
    • Campus & Area
      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


Closing Date/Time: Open until filled

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