Fiscal Services Specialist (Collections and Accounts Payable Unit)

Salary Range

$34.39 - $44.79

Job Description

The Superior Court of California, County of Alameda is accepting applications for two Fiscal Services Specialist positions. One will be assigned to the Collections Unit, and one will be assigned to the Accounts Payable Unit of the Finance and Facilities Division. Under direction, a Fiscal Services Specialist performs a variety of finance and budget functions and transactions including but not limited to: preparing and maintaining a variety of finance and budgeting records and reports; verifying the correctness of financial documents, analysis and interpretations of financial records, transactions and reports; requisitioning supplies and equipment; invoice processing and reconciliation; general ledger maintenance and statistical record keeping work which requires previous experience in the area of financial, budget and statistical record keeping, where assigned; and performs other related duties as assigned.

The two (2) job vacancies are assigned to the Rene C. Davidson Courthouse.

Example of Duties

NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all list duties.

1. Performing financial and statistical analysis; preparing budget estimates.

2. Performing complex accounting tasks involving the analysis and interpretation of journals, general ledgers and subsidiary ledgers; preparing cash receipt reports; identifying and allocating revenue and expenditures and capital asset accounting.

3. Performing grant management including processing, reconciling and generating reimbursement reports in accordance with grant requirements.

4. Maintaining and updating accounts receivable controls; classifying and posting expenditures.

5. Analyzing revenue and expenditures, preparing disbursement reports & other periodic statements.

6. Processing and reconciling vendor payments associated with contracts, agency agreements, and purchase orders.

7. Preparing requisitions, purchase orders, and contract for supplies, equipment, or services required; conferring with the requesting division to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers.

8. Explaining purchasing policies and procedures to potential vendors.

9. Placing orders and negotiating with vendors as required if changes in purchase terms are required.

10. Assisting in analyzing bids, recommending award and preparing contracts for award; working with user departments to reconcile invoices and to solve delivery, quality and other problems that arise.

11. Maintaining electronic and physical records and accounts in an organized information retrieval system.

12. Identifying and resolving a variety of financial and statistical issues through analysis collaboration with internal and external partners.

13. Using of computer applications software including court financial automated systems.

14. Preparing financial policies and procedures; training court staff regarding financial policies and procedures.

15. Performs other related duties as assigned.

Minimum Qualifications

Experience:
Two (2) years of full time work experience in finance and budget functions. Such experience should include processing financial transactions, fiscal and budget transactional processing and analysis, verifying correctness of financial documents, and experience with procurement, accounts payable, treasury functions, and other related fiscal analysis.

Or

Education:
Possession of a Bachelor's degree from an accredited college in accounting or other related field that includes general and governmental accounting.

Knowledge of general accepted accounting practices, financial record keeping and basic accounting methods such as posting, adjusting, balancing, reconciling and single-entry bookkeeping; analyze financial reports; trial court financial policies and procedures; modern business office practices and procedures; working knowledge of computer spreadsheet and word processing applications.

Ability to perform accurate mathematical calculations; establish effective working relationships with division and non-division staff; apply accounting principles; perform tasks in the various computer software required for financial transactions; and communicate effectively both orally and in writing.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

Hiring Process

The hiring process will include the following components:

• An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification.
• A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
• An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.

The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

June 14, 2023