Accounts Receivable & Billing Manager (Principal Accountant)

City of Seattle, WA
November 10, 2023
Seattle, WA
Job Type


Position Description
The Seattle Human Services Department (HSD) is seeking an experienced Accounts Receivable Manager (AR) to provide Leadership in the Finance and Administration Division.

HSD is seeking an experienced AR Manager with both strong financial accounting technical skills, as well as the ability to train, coach and develop staff. The AR manager is responsible for managing and reporting the revenue recognition cycle and must also be a to prioritize and manage multiple deliverables in a fast-paced environment.

This position is housed within the Leadership and Development division (LAD). LAD is building a highly skilled operations team that exemplifies stewardship of public funds with integrity, efficiency, and excellence. If you have a high value for customer service and are interested in building strong partnerships and relationships with funders, partner agencies, within the City of Seattle, as well as the State and Washington please consider joining our team!

This position is currently pending reclassification to a Manager 1.

Job Responsibilities
The Accounts Receivable & Billing Manager supervises a team of 5 accounting staff who process all grant and other miscellaneous billings on behalf of HSD divisions in Peoplesoft 9.2.

The incumbent will need to be experienced in GAAP and governmental accounting concepts and be able to apply these skills to edit/improve standard written operating protocols or develop standard written operating protocols where desk procedures and standards in the process do not exist. The Accounts Receivable and Billing Manager must be able to work independently, with limited supervision, and provide technical assistance for other staff across the department.

This position must also be able to evaluate allocations and review accounting information and reports for accuracy. Judgment is required when planning and directing complex accounting entries and reports, resolving errors or problems, reordering priorities to meet deliverable deadlines, and writing or revising standard operating practices.

Job duties may include:

  • Working in collaboration with the department's Budget Team and Accounts Payables staff, this position will develop, review and approve billing packages in accordance with State and Federal Requirements and will monitor all Grant Revenues billing and provide a cash balance status updates
  • Oversees the work of the Senior Accountants in relation to Grant Revenue accounting and reconciliation
  • Helps to facilitate month-end and year-end close processes
  • In collaboration with the General Ledger & Project Costing Manager, reconciles HSD cash and fund balances, creating the monthly and year-end Cash & Fund Balance Report
  • Ensures accurate cash application in collaboration with the Treasury Department
  • Designs and develops a variety of queries. Responsible for the preparation of complex and detailed financial accounting reports. Analyzes and documents complex financial data including expenditures, revenues and any variances
  • Processes expenditure reclassification, expenditure and revenue journal entries and provide detailed reconciliations and financial analysis.
  • Manages the Accounts Receivable team including two Senior Accountants, two Accountants and an Accounting Tech 2

Minimum Qualifications:
Bachelor's degree in Accounting, Business Administration or related field (requires satisfactory completion of at least 24 semester hours or 36 quarter credit units in accounting with no substitution allowed) and/or professional certification as a CPA, plus four years professional experience in accounting, auditing, financial analysis, or related work with one year experience equivalent to a Senior Accountant (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

Desired Qualifications:

  • Four years professional experience in accounting and/or financial auditing with a focus on grant management.
  • A minimum of 2 years supervisory or team leader experience.
  • At least 3 years' experience with large and complex financial systems such as PeopleSoft, Oracle, Salesforce, Net Suite.
  • Professional certification such as a CPA is desired.
  • Experience with federal & state grant billing
  • Familiarity with state and federal grant reporting requirements (SEFA/SSFA)
  • Comprehensive understanding of accounting principles and GASB/GAAP procedures.
  • Understanding of governmental accounting and business practices.
  • Demonstrated proficiency with standard computer software including Microsoft Office (i.e. Outlook, Word, and Excel).
  • Familiarity and experience with grant accounting
  • Strong organizational skills and attention to detail
  • Strong analytical thinking, problem solving and researching skills, including analyzing alternative decisions
  • Knowledge of results-based accountability and results-based facilitation.

You will be most successful if you have experience in a broad set of areas, including:

  • Skilled working with diverse groups.
  • Enjoy providing excellent customer service and establishing effective working relationships
  • Thrive working as part of a team and with a variety of individuals from diverse backgrounds
  • High level of customer service skills

Additional Information

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:
Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.Your application will not be reviewed if these items are missing or incomplete.
The full salary range for this opportunity is: $45.68 - $53.20 an hour.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: covered family-members/most employees-plans

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at:
"Most" Employees Plans - Human Resources |

Closing Date/Time: Continuous

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