Accounting Technician II (Temporary) (530712)

Description:

• • Position Summary
  • Short-term temporary hourly position (40 hours/week) available immediately in Financial Services. Appointment will be made for 90 days from date of hire and may be extended an additional 90 days based on budget, department needs, and job performance, not to exceed a total of 180 days.

    Under the direct supervision of the University Accounting Manager, this position will participate as a team member maintaining campus accounts payable functions on behalf of the University and its related entities. Incumbents in this classification have the training and experience required to independently perform most of the skilled work of the Accounting Technician Series. This is the journey-level of this series. Positions of this classification require a thorough knowledge and understanding of financial record-keeping methods and practices. The Accounting Technician II performs diverse duties involving a wide range of procedures. Incumbents are required to use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check. Incumbents communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required; review data for accuracy and completeness and make correcting entries; maintain accounting of financial aid records; receive and disburse monies; prepare billings and past due notices; place holds, assess late fees, and process cancellations; post information to journals, registers, and ledgers; analyze and record transactions for write-off; assemble and compile data used in the generation of financial reports and/or analysis; balance and reconcile assigned accounts; create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables; modify, run and export queries; review and recommend content updates to web pages; assist with the modification and documentation of established procedures based on precedent and university policies; enter codes and data into the computer and review computer reports for accuracy; and participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output.

  • Job Duties
  • Duties include but are not limited to:
    • Review vendor invoices and direct pay requests, audit for accuracy and validity, code and batch invoices for payment, input vouchers into PeopleSoft Financials to issue payment for the University and its related entities. Reconcile vendor statements to vouchers paid and follow up on outstanding invoices. Evaluate documents, interpret results of transactions, identify errors, and recommend and implement corrective action. Provide guidance to campus departments regarding coding PeopleSoft chart strings. Work with general accounting staff to process AP voucher adjustments as needed.
    • Receive and process travel requests/claims and employee reimbursements in a timely and accurate manner and in accordance with policies and procedures of the CSU, the university and its related entities. Audit travel expense claims for accuracy, completeness and adherence to travel regulations. Use of Concur Travel and Expense software.
    • Maintain vendor relationships and resolve payment problems. Includes relevant CMS receiving problems. Work with Purchasing and Receiving staff to resolve payment problems. Verify that items have been received and communicate with purchasing and departments to make appropriate adjustments to purchase orders.
    • Month and year end accounting close processes, including journal preparation and entry. Preparation and analysis of audit documentation, and required internal and external reporting requirements. Other related duties as assigned.
  • Minimum Qualifications
  • Experience: Equivalent to three years of progressively responsible financial record-keeping experience which has provided the knowledge and abilities listed below.
    Education: Any equivalent combination of education and experience which provides the required knowledge and abilities.
  • Preferred Qualifications
  • • Demonstrated ability to maintain accounting of Accounts Payable: enter voucher
      payments, disburse checks including direct payments and purchase orders, review and
      follow up on vendor invoices and past due notices, process voided checks.
    • Demonstrated experience with the State of California and CSU rules and regulations.
    • Demonstrated skill in using database programs/automated accounting systems
    • Demonstrated experience in working with travel requests/claims and employee
      reimbursements.
  • Knowledge, Skills, Abilities
  • • Thorough knowledge and understanding of financial record-keeping, mathematical and general office methods, procedures, and practices.
    • Ability to review financial documents for accuracy, completeness, validity, and adherence to standards.
    • Ability to compute and post numbers rapidly and accurately.
    • Ability to maintain files and records; identify, trace, and correct errors.
    • Ability to follow directions; interpret and apply written rules and regulations.
    • Ability to establish and maintain effective working relationships with others.
    • Ability to exercise tact, courtesy, alertness, and good judgment in responding to others.
    • Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems (such as student accounting, cashiering and student financial aid).
    • Ability to read and write English at a level appropriate to the position.
    • Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
    • Ability to analyze and interpret accounting data.
    • Ability to apply problem solving techniques in finding solutions to basic accounting problems.
    • Ability to understand and apply applicable rules, regulations, policies, and procedures.
    • Ability to work independently.
    • Ability to make sound decisions and recommendations regarding accounting activities.
  • Salary Range
  • Anticipated salary will be $20.26 - $22.29 per hour plus health insurance benefits. Salary will depend on the qualifications of the successful finalist.
    (Full Accounting Technician II range: $20.26 - $33.64 per hour.
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

  • Application Deadline
  • SEPTEMBER 8, 2023 or until position is filled, with applications screened immediately.
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE

Closing Date/Time: September 8, 2023