Accounting Technician I/II

Description

Accounting Technician I Salary: $73,939.97 - $89,874.49

Accounting Technician II Salary: $85,146.73 - $103,496.39

ABOUT THE FINANCE DEPARTMENT

The Finance department is the backbone of the city. The department provides fiscal information to all City departments and manages the development and analysis of the budget. It also prepares year-end financial statements, annual audits, accounts payable, revenue collection and other day-to-day financial transactions. The Department also oversees the investment of City funds and provides the strategic planning necessary to preserve the City's superior credit rating and safeguard City assets.

ABOUT THE POSITION
Under the supervision of the Finance Manager, the Accounting Technician I/II will perform a variety of paraprofessional accounting duties including general accounting, payroll processing, accounts receivable, revenue collections, accounts payable and purchase order processing, treasury assistance, business licensing, month-end general ledger account reconciliations/journals, annual audit/budget support, account analysis,

and related duties as assigned.

The Accounting Technician II is the journey-level class in the Accounting Technician classification series responsible for performing the full range of paraprofessional accounting tasks in assigned program areas. Incumbents are expected to work independently and exercise judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Accounting Technician class series are flexibly staffed and positions at the II level are normally filled by advancement from the I level; progression to the II level is subject to management approval and is dependent on the incumbent (i) performing the full range of duties assigned to the II level, and (ii) acquiring the knowledge, skills, and experience necessary to meet the minimum qualifications for the II level of the series.

RECRUITMENT PROCESS

The first round of applications will be reviewed on after the posting closes on 10/12/2023 at 11:59pm. Prior to hire, candidates will be required to successfully complete a pre-employment process, including a live scan background investigation. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. This recruitment may be filled within multiple departments including Finance and Parks & Recreation. The eligibility list created may be used to fill future vacancies within the City.

Examples of Duties

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Provides budget support such as: assistance with annual budget preparation and monthly financial reporting, capital project tracking and status reporting.
• Assists in development of the Comprehensive Annual Financial Report (CAFR); Creation of annual audit support schedules.
• Accounting and recordkeeping, preparing monthly and year-end General Ledger adjusting journal entries, prepare account reconciliations.
• Revenue estimation
• Audit support
• Develop, monitor, input, and process records in the City's payroll system; calculate and record payroll; review, verify, and audit payroll data; analyze payroll reports; extract data and provide information as requested.
• Maintaining compliance with Local, State and Federal laws and regulations, PERS rules and regulations, and Memorandum of Understandings (MOUs)
• Monitor City's grant activities; communicate with various departments to ensure grant activities are in compliance; prepare reimbursement requests to granting agencies; reconcile various grants funds
• Prepares a variety of financial reports for departmental use.
• Prepares required payroll tax/benefit payments and filings.
• Revenue tracking, collection and recording of revenues.
• Processing of accounts receivable billings; monitoring daily receipts and bank activity; tracking and reconciling customer and trust deposits.
• AP processing of City-wide vendor payments, maintaining vendor files and regulatory reporting, monitoring and processing of purchase orders.
• Prepare of annual assessment filings, serving as a business license collection and record control point.
• Maintains a petty cash fund for employee reimbursements.
• Processes the renewal of all licenses on an annual basis, including generating renewal notices, receiving payments and following up by letters to obtain payment.
• Maintenance of electronic and hard-copy archival models.
• Prepares and issues purchase orders.
• Operates computer, printer and other general office equipment.
• Will be cross trained in a variety of accounting duties to ensure proper department coverage.
• Will assist with supporting front counter operations.
• Department filing.
• Performs other duties as required.

Minimum Qualifications

EXPERIENCE AND EDUCATION:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Accounting Technician I

EXPERIENCE:

• Requires one year of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.

EDUCATION:

• Possession of a high school diploma or G.E.D. equivalent is required.
• Possession of a post-secondary degree in accounting or finance, or possession of a certificate in accounting proficiency, is desirable.

LICENSES & CERTIFICATIONS:

• Possession of, or ability to obtain, a valid Class C California driver's license.

Accounting Technician II

EXPERIENCE:

• three years of progressively responsible accounting experience, including bookkeeping, complex numerical calculations and/or processing of financial data.
• AA degree may be substituted with two additional years of experience in an accounting
• Similar or relevant work experience in the public sector

EDUCATION:

• Associates of Arts degree (AA)

LICENSES & CERTIFICATIONS:

• Possession of, or ability to obtain, a valid Class C California driver's license.

KNOWLEDGE OF: Basic governmental accounting practices, principles and procedures, general office work flow administration, sound business organization skills; finance terminology, payroll processing and reporting requirements, commonly used office and governmental accounting software products, government budgetary and financial audit structure and process, and methods and practices of financial record keeping and report preparation.

SKILL AND ABILITY TO: Provide excellent internal and external customer service; Excel in and promote a teamwork-based environment involving cross training and collaboration; Effectively read, interpret and apply established internal rules, procedures and policies; Effectively communicate with diverse audiences in written and oral form; Effectively apply and use technology, including skilled use of business software systems; Track, collect, analyze and reconcile accounting data; Work cooperatively and effectively with the public, employees, agency officials and surrounding departments; Use initiative and sound judgment within established guidelines; Organize, prioritize and coordinate work activities; Maintain detailed and accurate financial records; Make arithmetic calculations with speed and accuracy; Operate standard office equipment; Develop effective working relationships with others and work with limited supervision.

Supplemental Information

IDEAL CANDIDATE

well-rounded Accounting Technician who is motivated and team oriented. The person holding this position should demonstrate a high level of customer service standards with the community, customers, and departments. Proven knowledge and demonstrated work experience in the basic function of finance such as Accounts Payable, Accounts Receivable and Payroll. The ideal candidate is comfortable with change and can multi-task; is familiar with governmental organizational structure and public service oriented, has a willingness and capacity to learn other aspects of accounting and finance, and then put that new found knowledge into action.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

EQUAL OPPORTUNITY EMPLOYER

The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person's race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

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Closing Date/Time: 10/12/2023 11:59 PM Pacific