Accounting Technician – AP/Payroll

City of McKinney, TX
Published
February 19, 2021
Location
McKinney, TX
Job Type
 

Description

Summary

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named "The #1 Best Place to Live in America." Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That's why we exist.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY
As a key member of the Financial Services team, this position reports to a Senior Accountant. The Accounting Technician is to assist in accounting and clerical functions of the department. This position has responsibility in the areas of accounts payable processing, check printing, vendor database maintenance, procurement card reconciliation, payroll processing/reporting, and other accounting and administrative tasks.

Essential Functions/Knowledge, Skills, & Abilities

GENERAL EXPECTATIONS FOR ALL EMPLOYEES
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

  • Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
  • Contribute to a positive work culture.
  • Ability to assess his/her work performance or the work performance of the team.
  • Contribute to the development of others and/or the working unit or overall organization.
  • Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
  • Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides administrative support to Financial Service divisions
  • Processes invoices for accounts payable ensuring proper account coding by City departments.
  • Maintains the vendor database to include adding, merging, activating and deactivating vendors.
  • Responsible for AP filing system and records retention.
  • Assists in 1099 reporting including vendor W-9 review and recording.
  • Processes vendor EFT enrollment forms.
  • Assist departments with general ledger inquiries and vendor questions.
  • Monitors procurement card transactions to ensure timely submission and proper account coding.
  • Processes travel and employee reimbursements.
  • Reviews payroll information from the time keeping system for entry into payroll system
  • Processes bi-weekly payroll, prints checks, creates direct deposit file, prepares banking paperwork
  • Prepares payroll related vendor payments including benefits providers, garnishments and child support
  • Assists departments or employees with payroll inquiries
  • Prepares outside requests for employment verification and payroll surveys
  • Relieves management staff of routine administrative tasks.
  • Reviews/distributes finance department mail.
  • Complies with City policies and procedures to include work schedule and attendance policies.

Knowledge, Skills, Abilities, and Behaviors

  • The ability to work in a team environment; contribute as a team member.
  • Intermediate Microsoft Excel skills including the ability to calculate and tabulate data.
  • Mathematical skills that produce reliable calculations.
  • High level of integrity and dependability with a strong sense of urgency and results-orientation.
  • Ability to speak and deal tactfully with others and exhibit a willingness to share information.
  • Exercise sound judgment, decisiveness, and creativity in various situations.
  • Ability to identify and implement process improvements.
  • Demonstrate a collaborative and flexible style, especially during times of change.
  • Effective communicator with strong oral and written skills.
  • Ability to work under time pressures and problem solve.
  • Operation of standard office equipment.

Required Qualifications

MINIMUM QUALIFICATIONS

High school diploma or GED supplemented by some higher education level course work in accounting/business and one (1) year of previous experience and/or training that includes accounting/bookkeeping. Must be able to pass a background check and drug screen.

PREFERRED QUALIFICATIONS

Local government experience preferred.

CONDITIONS OF EMPLOYMENT

  • Must pass a drug screen and background check
  • Must have a valid Texas driver's license

Physical Demands/Supplemental

PHYSICAL DEMANDS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.

WORK ENVIRONMENT

There is limited exposure to environmental conditions.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Closing Date/Time: 3/2/2021 5:00 PM Central

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