Accounting Specialist (Part-Time)

City of Palo Alto
September 2, 2023
Palo Alto, CA
Job Type



The Administrative Services Department (ASD) provides services to the Palo Alto community and internal city staff. With nine divisions, ASD is responsible for the management and administration of City financial matters such as accounting, budget, investments and treasury, as well as SAP program function, real estate, two city warehouses, and printing and mailing. Learn more about Administrative Services .

Career Opportunity
We are looking to fill a Part time Accounting Specialist position within Administrative Services, Revenue and Collections Division. The Account Specialist performs fiscal-accounting clerical duties requiring frequent use of judgment in resolving problems, preparing financial reports and summaries, and independently completing work processes for discrete accounting functions.
Essential Duties
Essential and other important responsibilities and duties may include, but are not limited to, the following:

  • Computes data or figures using arithmetic operations including addition, subtraction, multiplication, division, percentages, and fractions with use of business machines.
  • Compiles, tabulates, verifies, interprets and adjusts data from a variety of source documents and arrays data in presentable or prescribed format
  • Checks data in documents against source materials for accuracy, and reconciles errors.
  • Records or posts information, data or figures, maintains a variety of manual and automated records.
  • Prepares batch-entry materials for automated data processing of accounting or payroll-related systems by coding worksheets according to established processes.
  • Prepares monthly or quarterly reports using prescribed formats.
  • Provides training and guidance to other employees related to payroll or accounting processes.
  • Types letters, memos, brief reports according to standard format.
  • Discusses problems, conducts research in files and records to trace sources, and resolves problems using independent judgment.
  • May interact with public or employees in resolving sensitive problems or issues.
  • Handles money transactions, accepts payments, consolidates and prepares bank deposits, and responds to inquiries.
  • Perform related duties and responsibilities as required.

Minimum Qualifications
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities:

  • Ability to use independent and sound judgment to resolve problems; communicate effectively and tactfully verbally and in writing; follow verbal or written instructions.
  • Ability to operate office machines; prepare, adjust, and close journal entries.
  • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
  • Knowledge of basic arithmetic, bookkeeping, accounting principles and practices; banking procedures; ten-key, calculator or adding machines.
  • Ability to verify or post, compile, reconcile, balance, and interpret data.
  • Ability to operate office machines; prepare, adjust, and close journal entries.
  • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment.

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

*More than one position may be filled from this posting*

The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year.

  • Participation in a Governmental 457 Deferred Compensation Plan
  • Fully paid employee and dependent Dental Plan
  • Fully paid employee and dependent Vision Plan
  • Fully paid Life and AD&D insurance equal to annual salary
  • Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan
  • Fully paid Life Insurance equal to one-times annual salary
  • Voluntary Supplemental Life Insurance
  • Long Term Disability plan
  • 12 annual paid holidays
  • Two to five weeks vacation annually depending on years of service per MOA
  • 96 hours annual sick leave
  • Direct Deposit
  • Flexible Spending Account for Healthcare and Childcare expenses

Public Employees' Retirement System (PERS)

  • 2% at60 formula for Classic Employees
  • One-year final compensation for 2% at 60 employees
  • 2% at 62 formula for New CalPers Members
  • Three-year final compensation for 2% at 62 employees only
  • Retiree Medical benefits for employee and dependents after 10 years of service

Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.

Closing Date/Time: 9/17/2023 11:59 PM Pacific

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