Accounting Specialist Lead

City of Palo Alto
September 2, 2023
Palo Alto, CA
Job Type



The Administrative Services Department is looking for an Accounting Specialist Lead or Accounting Specialist.

Accounting Specialist Lead:
Under general supervision, the Accounting Specialist-Lead provides instruction and training to other City employees regarding various revenue collections, payroll, or general accounting functions; provides lead direction and coordinates office work assignments to assure timely and accurate processing of transactions. Assists supervisor on special projects as needed.

Depending upon assignment this position has lead responsibilities in one or more of the following areas: cash handling, performing audits at the City's cash handling facilities; accounts payable and receivable, general ledger input, report output, utilities and treasury accounting; and payroll functions including benefits, workers' compensation, P.E.R.S. and general liability insurance claims.

The Administrative Services Department (ASD) provides proactive financial and analytical support to City departments and decision-makers. ASD safeguards and facilitates the optimal use of City resources throughout the organization. ASD is a transparent, innovative and efficient support services organization that is accountable for the assets entrusted to it. Our employees work together to add value to organizational processes and procedures and are perceived by our customers as a trusted partner in providing services to the residents of Palo Alto.
Depending on the applicant qualifications, the position will be filled at the appropriate level/salary of either Accounting Specialist Lead ($37.52/hr-$46.06/hr) or Accounting Specialist ($35.04/hr-$43.01/hr).

Benefits: Fantastic benefits package, to learn more click HERE .
Compensation (SEIU) : Comprehensive compensation plan, to learn more click HERE.
Schedule: Flexible/Hybrid (some in person days required and subject to change)

This position is represented by Service Employee International Union position (SEIU)

Essential Duties

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Accounting Specialist Lead:

  • Oversee the duties of one Accounting Specialist
  • Instruct and train other City employees regarding various AP or general accounting functions
  • Review and analyze financial information
  • Perform account reconciliations
  • Review and process travel and expense reports
  • Manage the vendor master file
  • Complete monthly online sales and use tax filings
  • Prepare accounting journals
  • Assist with 1099 data compilation and electronic filing
  • Responsible for the oversight and review of P-card activity.
  • Checks data in documents against source materials for accuracy, and reconciles errors.
  • Records or posts information, data or figures, maintains a variety of manual and automated records.
  • Conducts research in files and records to trace sources and resolves discrepancies using independent judgment.

To see full job description of Accounting Specialist Lead click HERE.
To see full job description for Accounting Specialist click HERE

Minimum Qualifications

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through:

Accounting Specialist Lead:

  • Graduation from high school or equivalent, with some college or business school preferred.
  • Two years of experience in a position involving cash handling, collections, general accounting and heavy public contact.

Accounting Specialist:

  • Ability to use independent and sound judgment to resolve problems; communicate effectively and tactfully verbally and in writing; follow verbal or written instructions.
  • Ability to operate office machines; prepare, adjust, and close journal entries.
  • Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
  • Knowledge of basic arithmetic, bookkeeping, accounting principles and practices; banking procedures; ten-key, calculator or adding machines.
  • Ability to verify or post, compile, reconcile, balance, and interpret data.
  • Ability to operate office machines; prepare, adjust, and close journal entries.
  • Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment.

Supplemental Information:

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

*One or more positions may be filled from this posting.*

The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year.

  • Participation in a Governmental 457 Deferred Compensation Plan
  • Fully paid employee and dependent Dental Plan
  • Fully paid employee and dependent Vision Plan
  • Fully paid Life and AD&D insurance equal to annual salary
  • Flat Rate City paid medical contribution which may allow employees to select a fully paid health plan
  • Fully paid Life Insurance equal to one-times annual salary
  • Voluntary Supplemental Life Insurance
  • Long Term Disability plan
  • 12 annual paid holidays
  • Two to five weeks vacation annually depending on years of service per MOA
  • 96 hours annual sick leave
  • Direct Deposit
  • Flexible Spending Account for Healthcare and Childcare expenses

Public Employees' Retirement System (PERS)

  • 2% at60 formula for Classic Employees
  • One-year final compensation for 2% at 60 employees
  • 2% at 62 formula for New CalPers Members
  • Three-year final compensation for 2% at 62 employees only
  • Retiree Medical benefits for employee and dependents after 10 years of service

Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs.

Closing Date/Time: 9/17/2023 11:59 PM Pacific

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