Accounting Specialist

November 10, 2023
Greenville, NC
Job Type


Job Summary
The purpose of this position is to perform paraprofessional accounting work of a highly skilled and responsible nature. This is accomplished by processing a bi-weekly payroll; filing and resolving various tax reports and records; reconciling receivable and payable statements, reports, logs, and/or other documents; completing bank reconciliations; and processing voucher check requests, procurement cards, and other accounts payable duties.

FLSA Exemption Status: Non-exempt
Examples of Duties
Processes Bi-weekly Payroll, Performs Daily Cash Management and Manages Accounts Payable

  • Process assigned payroll functions.
  • Prepare direct deposit files to be uploaded to the bank.
  • Prepare bi-weekly federal, state, and FICA taxes.
  • Update payroll through reconciling various system-generated reports.
  • Verify and transfer 401(k) and other payments.
  • Manage process of accounts payable and daily cash receipts reconciliations.

Completes Various Tax Reports

  • Reconcile quarterly system tax records with state and federal reports.
  • Process and file W-2s.
  • File other required state and federal tax and wage reports.

Reconciles Bank and Investment Transactions

  • Update the financial system with daily deposits of City revenue.
  • Upload the bank data transmission documents.
  • Verify with bank statement that each transaction is correct and accounted for on both a daily and monthly basis.
  • Complete monthly and daily cash reconciliations.

Organizes Various Records and Requests

  • Prepare journal vouchers.
  • Process each procurement card received.
  • Verify that all statement of accounts correspond correctly with the procurement card statements.
  • Compare voucher checks with invoices in order to ensure validity.
  • Send checks to vendors via either mail or electronic funds transfer.
  • Keep thorough documentation on all cards, requests, and paperwork involved.

Minimum Qualifications
Education and Experience:
• Bachelor's degree from an accredited college or university in Accounting, Business Administration, or related field and
• Minimum of three years of experience in accounting, finance, payroll, or related field.

Required Knowledge, Skills, and Abilities:

Knowledge of:

  • payroll functions;
  • business operations, policies and practices; and
  • accounting practices and procedures.

Skill in:

  • Microsoft Office software;
  • Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; and
  • Complex problem solving, identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Ability to:

  • Understand operations and procedures of City departments;
  • Make mathematical calculations rapidly and accurately;
  • Conduct research and analyze and evaluate data;
  • Use computer software to develop and maintain applications used in work or for the use of others.
  • Train and instruct groups and individuals.
  • Effectively organize thoughts and handle multiple projects simultaneously.
  • Prepare and maintain reports and records;
  • Establish and maintain effective working relationships with City officials, employees, and general public; and
  • Communicate orally and in writing with other employees and the general public.
  • Grasp new subjects quickly.
  • Work cooperatively with City officials, other employees, and the general public.
  • Work safely without presenting a direct threat to self or others.
  • Meet the mental and physical demands of the job.

The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.

Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.

Closing Date/Time: Continuous

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