Accounting Specialist

Job Summary
The purpose of this position is to perform paraprofessional accounting work of a highly skilled and responsible nature. This is accomplished by processing a bi-weekly payroll; filing and resolving various tax reports and records; reconciling receivable and payable statements, reports, logs, and/or other documents; completing bank reconciliations; and processing voucher check requests, procurement cards, and other accounts payable duties.

FLSA Exemption Status: Non-exempt
Examples of Duties
Processes Bi-weekly Payroll, Performs Daily Cash Management and Manages Accounts Payable

• Process assigned payroll functions.
• Prepare direct deposit files to be uploaded to the bank.
• Prepare bi-weekly federal, state, and FICA taxes.
• Update payroll through reconciling various system-generated reports.
• Verify and transfer 401(k) and other payments.
• Manage process of accounts payable and daily cash receipts reconciliations.

Completes Various Tax Reports

• Reconcile quarterly system tax records with state and federal reports.
• Process and file W-2s.
• File other required state and federal tax and wage reports.

Reconciles Bank and Investment Transactions

• Update the financial system with daily deposits of City revenue.
• Upload the bank data transmission documents.
• Verify with bank statement that each transaction is correct and accounted for on both a daily and monthly basis.
• Complete monthly and daily cash reconciliations.

Organizes Various Records and Requests

• Prepare journal vouchers.
• Process each procurement card received.
• Verify that all statement of accounts correspond correctly with the procurement card statements.
• Compare voucher checks with invoices in order to ensure validity.
• Send checks to vendors via either mail or electronic funds transfer.
• Keep thorough documentation on all cards, requests, and paperwork involved.

Minimum Qualifications
Education and Experience:
• Bachelor's degree from an accredited college or university in Accounting, Business Administration, or related field and
• Minimum of three years of experience in accounting, finance, payroll, or related field.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• payroll functions;
• business operations, policies and practices; and
• accounting practices and procedures.

Skill in:

• Microsoft Office software;
• Critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; and
• Complex problem solving, identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Ability to:

• Understand operations and procedures of City departments;
• Make mathematical calculations rapidly and accurately;
• Conduct research and analyze and evaluate data;
• Use computer software to develop and maintain applications used in work or for the use of others.
• Train and instruct groups and individuals.
• Effectively organize thoughts and handle multiple projects simultaneously.
• Prepare and maintain reports and records;
• Establish and maintain effective working relationships with City officials, employees, and general public; and
• Communicate orally and in writing with other employees and the general public.
• Grasp new subjects quickly.
• Work cooperatively with City officials, other employees, and the general public.
• Work safely without presenting a direct threat to self or others.
• Meet the mental and physical demands of the job.

The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.

Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.

Closing Date/Time: Continuous