Accounting/Payroll Specialist

Requirements

MOS Code: 89A (Army), 441 (Coast Guard), 1005 (Navy), 0111 (Marine Corps)

Education and Experience : A High School diploma, GED, or higher and four (4) years of budget, accounting or payroll support experience.

Licenses and Certificates : None.

General Purpose

Under general supervision, direct or perform responsible paraprofessional fiscal support functions related to contract or grant administration, budget preparation, database quality control, large scale departmental payroll preparation or dispute resolution, as required.

Typical Duties

Oversee or engage in diverse accounting clerical duties pertaining to any combination of payroll, accounts payable or receivable, or automated billing or collection. Involves: Ensure accuracy of records, receive documents, check for accuracy and route for timely payment. Perform discount calculations, investigate and solve payment problems or complaints, and track purchase orders, requisitions, construction contracts, or change orders. Process independent contractor payments. Develop and maintain spreadsheets to track budget or other financial activity. Monitor approval of expenditures through approval of requisitions. Develop collection procedures. Generate computerized and manual billing accounts, update system files, coordinate running various billing programs to generate electronic bills and transmit bills, post and balance receipts. Notify entities of funds deposited to their accounts. Maintain customer accounts and records, generate invoices for payment, verify payment and posting of accounts, monitor delinquent account activity. Reconcile accounts. Verify bank deposits of collections for taxes, fees, sales, services, leases, liens, loan payments and rentals. Distribute and reconcile petty cash. Oversee and monitor payroll preparation. Enter data and research discrepancies. Record and document direct deposit and court ordered wage attachments, maintain records of wage attachments or voluntary deductions. Print paychecks, direct deposit advices and distribute individual paychecks to departments for disbursement. Open and close payroll cycles and assist in year-end closing activities including distribution of income tax forms. Respond to payroll related inquiries. Train other payroll personnel.

Participate in development and maintenance of financial and human resource database management system, and analyze information archived and processed to assure quality. Involves: Enter, retrieve and review accounting data from the centralized financial management system or source documents. Generate periodic accounting or statistical reports to management or regulatory agencies. Prepare state and federal grant reimbursement and advance forms and track expenditure of grant funds. Analyze trends and assist in preparation of the annual operating or capital improvement budget or other regular reports. Request and review daily reports to monitor system performance and advise users of errors. Provide backup assistance to other staff to ensure continuity of services.

Develop and maintain the mortgage company collection system, if assigned. Involves: Generate computerized and manual tax billing accounts for financial institutions, generate electronic bills and transmit bills to financial institutions, post and balance receipts. Notify taxing entities of funds deposited to their accounts. Maintain collection system integrity and database, perform daily system backup on tape, maintain system and user security, create and modify transaction codes. Coordinate input and annual update of tax rates, generation of annual tax bills, coordinate the actions required in yearly cyclical appraisal, billing, collection and distribution of taxes, request and review daily reports to monitor system performance and advise users of errors.

Supervise or serve as leadworker to designated employees. Involves: Assign, schedule, guide and monitor work. Appraise employee performance. Provide for training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Enforce personnel rules and regulations and work behavior standards. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.

General Information

For a complete job specification, click here .

Note: This is a new recruitment for Accounting/Payroll Specialist. You must apply if you are still interested in this position.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as "See résumé" are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

BENEFITS

LIFE AND HEALTH INSURANCE

Every regular, full-time employee who is paid by the City, shall be entitled to receive group life, accidental death and dismemberment insurance, health insurance coverage as provided by the City. Employees shall be eligible for enrollment during the City's designated enrollment period. (Amended 08/28/07)

Employees shall have the option of membership in a qualified health maintenance organization (HMO) as an alternative to health insurance coverage. Should an employee opt for HMO membership, the City shall contribute to the HMO an amount equal to the health insurance premium the City would have otherwise been obligated to pay on the employee's health insurance coverage. Any difference between the amount the City contributes and the cost of HMO membership shall be deducted from the employee's paycheck and forwarded to the HMO.

ELIGIBILITY FOR VACATION LEAVE

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

For 0 - 5 years of service (12 days):
40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days):
40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days):
40 hour per week employees - 6.16 hours per biweekly pay period

SICK LEAVE WITH PAY

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

ACCIDENT WITH PAY LEAVE

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

PREGNANCY LEAVE

A) Pregnancy shall be treated the same as any other temporary physical disability.

B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.

C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

LEGAL HOLIDAYS

The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)

1.First day of January (New Year's Day)

2.Third Monday in January (Martin Luther King Holiday)

3. Thirty-first day in March(Cesar Chavez Day)

4.Last Monday in May (Memorial Day)

5. June 19 (Juneteenth)

6.Fourth day of July (Independence Day)

7.First Monday in September (Labor Day)

8. Eleventh Day in November (Veteran's Day)

9.Fourth Thursday in November (Thanksgiving Day)

10. The Friday following the fourth Thursdayin November (Day after Thanksgiving)

11.Twenty-fifth Day in December (Christmas Day)

12.Employee's Birthday

In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

Closing Date/Time: 11/21/2023 11:59 PM Mountain