ACCOUNTING CLERK – PAYROLL DIVISION

job description

ACCOUNTING CLERK
PAYROLL DIVISION
OPERATIONS BRANCH
Salary Range: $55,499 - $81,139

About Us
The Los Angeles City Attorney's office is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber of legal services, ranging from prosecuting criminal misdemeanors and playing a leading role in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California.
Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide.

The Finance and Operations Division is responsible for the Office's annual budget, payroll, accounts payable, and supply management functions of the Office. Among its other fiscal functions, this Division verifies that funds are available and that the payments are processed in a timely manner, compliant with Controller's guidelines.

Duties and Responsibilities
The responsibilities of this position include the updating and processing the Form 41 personnel actions; auditing and entering DTime for employees on leave of absence; processing and verifying mileage reimbursements; distributing payroll checks, year-end W-2 statements, and other payroll documents; acting as a liaison with offices in coordinating payroll reporting procedures, such as the City Controller, City Administrative Officer, Los Angeles Employees Retirement System, Personnel Department and Employee Benefits Division; auditing and researching timesheet issues; acting as a PaySr and DTime Administrator; establishing priorities to meet payroll deadlines; responding to telephone and walk-in inquiries regarding verification of employment and/or payroll issues; assisting Human Resources with researching leave without Pay (LW) inquiries for step advancement purposes; maintaining the payroll folders and employees' automobile insurance records filing systems; assisting Human Resources with maintaining/updating of the Transfer Log; assisting Human Resources with tracking of IOD (injury-on-duty) time used by employees; attending periodic PaySr User meetings for new updates; assisting with Q&A plus trainings with Workday.

Requirements
This position requires a person with at least two years of clerical accounting work; excellent organizational skills, with meticulous attention to detail; ability to maintain discretion and confidentiality; an ability to multi-task and work well under pressure; ability to communicate effectively, orally and in writing; reliable attendance and punctuality are mandatory; knowledgeable in the operation of personal computer equipment. The hours for this position are 8:00 am to 5:00 pm, Monday through Friday.

Desired Qualifications
Knowledge of the City's payroll system (PaySr); Workday; experience performing payroll/accounting work; proficient in Excel and Access.

Benefits Offered

• Medical, Dental, Vision
• Life Insurance
• Disability Insurance
• Tax-Advantage Spending Accounts
• Retirement Plan (LACERS)
• Deferred Compensation Plan (457(b))
• Employee and Family Assistance Program
• Paid Time Off
  • 13 Yearly Holidays
  • Vacation
  • Personal Leave
  • Floating Holidays
  • Sick Leave
  • Bereavement Leave

Telework
This position may qualify for up to 3 days of telework per week.

Current Location
City Hall East, 200 N. Main Street, Los Angeles. Position is subject to assignment at any location within the County of Los Angeles.

COVID-19 Vaccine Requirement
For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID -19 vaccination requirements as conditions of employment may be found at: htps://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf

Probation
Appointment to this exempt position (non-Civil-Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

Contact
Questions? Please email atty.recruit@lacity.org.

How to apply

Application and Deadline
Interested applicants should submit a cover letter and resume in one (1) merged PDF file specifying ACCOUNTING CLERK - PAYROLL #3364 to Atty.Recruit@lacity.org by MONDAY, NOVEMBER 27, 2023.

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf .

Closing Date/Time: 11/27/23