ACCOUNTING CLERK – BUSINESS OFFICE

job description

Office of the Los Angeles City Attorney

Hydee Feldstein Soto

POSITION ANNOUNCEMENT

ACCOUNTING CLERK

BUSINESS OFFICE

OPERATIONS BRANCH

SALARY RANGE: $55,499 - $81,139

POSITION: Accounting Clerk in the Business Office the Los Angeles City Attorney's Office.

SECTION: The Business Office is responsible for the accounts payable and supply management function of the Office. This includes processing all vendor payments, travel payments, petty cash disbursements, ordering supplies, employee reimbursements and liability claim payments. This section verifies that funds are available and that the payments are in compliance with existing contracts, approved City Council settlement instructions and City policies and guidelines. This section is also responsible for the deposit of monies received by the Office and the preparation of various financial reports due to the City Controller and other City departments.

DUTIES AND RESPONSIBILITIES: An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties or may act as a lead person in the performance of such work.

The responsibilities of this position include preparing and processing of accounting documents using the City's Financial Management System (FMS); setting up, encumbering and paying various vendor invoices; processing various employee reimbursements; managing supplies which includes ordering and receiving goods; coordinating and booking travel arrangements and payments; reconciling the petty cash fund and recording all transactions using Microsoft Access; scanning and photocopying payment requests and accounting documents; maintaining inventory of stamps and dash tickets, preparing accounting files for records retention; performing various print jobs and data entry; preparing and distributing various reports for Management; preparing and typing memos as needed; communicating with various vendors, City Attorney staff and other City departments including the Controller's Office; responding to telephone, written and walk in inquiries; scanning, filing and photocopying contracts and accounting documents; delivering various documents to City offices; and other duties as assigned.

REQUIREMENTS: The position requires a person with one year office clerical experience; Must be organized, able to work well under pressure, and detail-oriented. Applicants must also have initiative and the ability to communicate effectively, orally and in writing, and work in a fast-paced environment. Reliable attendance and punctuality are mandatory. Applicants must be knowledgeable in the operation of personal computer equipment.

This position also requires a person to lift boxes (up to 25 lbs.).

The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.

DESIRED QUALIFICATIONS: Six months of clerical accounting-type work experience; Successful completion of 6 semester or 9 quarter units in bookkeeping or accounting from an accredited trade school, college or university may be substituted for a maximum of six months of the above required experience; and

Experience performing accounting-type work and ordering supplies. Proficient in Excel and Access.

PROBATION: Appointment to this exempt position (non Civil-Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

COVID -19 VACCINE REQUIREMENT: For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID -19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

How to apply

APPLICATION AND DEADLINE: Please submit a resume with cover letter in one (1) merged PDF file specifying ACCOUNTING CLERK - BUSINESS OFFICE #3275 via email to atty.recruit@lacity.org by midnight THURSDAY, JUNE 1, 2023.

Selected applicants will be invited to interview.

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf .

Closing Date/Time: 6/1/23