Accounting Assistant (HHSA) – Continuous/Open Until Filled

September 1, 2023
Napa, CA
Job Type


The Napa Valley

The Napa Valley - Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.
County of Napa as an Employer
The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees.

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation.
The Position

The HHSA Accounting Assistant provides accounting and analytical support to one or more divisions of the Health and Human Services Department. Duties entail but are not limited to: billing, accounts payable, accounts receivable, journal entries, ad hoc reporting, budget to actuals analysis, analysis of operating data, reconciling accounts, reconciling systems, and maintaining the departmental project costing structure. The HHSA department is fast-paced and work assignment priorities change rapidly. The ideal candidate will have the ability to adapt to changing work assignments while keeping within deadlines. The position also requires the ability to communicate complex fiscal information to individuals of various professional backgrounds, such as managers, department analysts, and accounting professionals.
There are immediate vacancies in the Finance Division of the Health and Human Services Agency. The list established from this recruitment may be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.

The Recruitment Process:

1. Applications will be accepted on-line on a Continuous basis until the immediate vacancies are filled.

2. Applications will be screened for minimum qualifications and supplemental questionnaire review by subject matter experts on a continuous, flow basis.

3. The most qualified applicants will be invited to participate in the Oral Panel Interviews on a continuous basis. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered for current and future vacancies for up to one year.

The Human Resources Department reserves the right to change the recruitment process at any time.
Example of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Provide accounting, accounts payable, accounts receivable, statistical and financial analysis support for the Health and Human Services Departments budgets which may include but are not limited to: process, record, review and reconcile a variety of financial transactions; enter a variety of information into one or multiple automated financial, accounting and statistical reporting systems; produce and distribute a variety of periodic and specialized reports, perform a variety of complex accounting, financial processing work, including auditing and program support, within general policy and procedural guidelines; maintain all fiscal records; summarize and prepare a variety of reports from fiscal data for State reports; enter deposits directly into the County financial system; enter advances and adjustments from the State into a prepared spreadsheet; transfer funds to revenue; review data, figures, or information from a variety of sources, such as computerized fiscal reports or other source documents to determine accuracy and to initiate appropriate adjustments; review documents entered into the accounting system for accuracy of information and accounting codes; initiate journal entries and maintain proper controls on accounts in the accounting system; maintain accurate and complete records on the general ledger; receive and review County vendor claims, enter claims into the system.; and perform related duties as assigned.



Principles, practices and terminology of financial and accounting procedures and record keeping.

Governmental accounting and budgeting.

Legal provisions governing the control and disbursement of Countywide funds.

Procedures, terminology and forms related to the functional areas to which assigned.

Basic computer applications related to the work, including word processing and spreadsheet applications.

Standard office practices and procedures; the operation of standard office equipment.

Basic budgetary and public agency financial record keeping principles and terminology.


Perform responsible accounting, financial, billing statistical and/or budgetary support work.

Prepare a variety of standard financial, accounting, and statistical reports, journals and ledgers, utilizing departmental specific computer and network applications.

Review and reconcile financial, accounting, and budgetary documents and records.

Understand and explain standard accounting, financial, departmental and County policies, procedures and transactions.

Maintain controls on complex records and analyze data.

Make accurate arithmetic and statistical calculations.

Analyze and understand data processing reports.

Reconcile differences within the record keeping system using mathematical skills and understanding of the recordkeeping system and related transactions.

Prepare complex financial reports and statements.

Prepare accurate and timely billings and reports.

Work independently with a minimum of supervision.

Operate a personal computer for word processing and other relevant applications.

Operate a calculator and other basic office equipment.

Communicate effectively, orally and in writing.

Organize work and set priorities to meet established deadlines.

Establish and maintain cooperative working relationships with staff, other departments and agencies, the private sector, and the public.

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Two years of progressive, directly-related experience in financial record keeping work preferably including experience in an accounting position and/or with a government agency.

Equivalent to completion of two years of college with course work in accounting, financial record keeping, or a closely related field. (Additional qualifying experience may be substituted for the college education on a year-for-year basis).

License or Certificate:
Possession of a valid California Driver's License.

Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

ADA Accommodation
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.


Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

Click here for additional benefits information forPublic ServicesEmployees:



Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

All employees hired into allocated positions or extra help positions will be fingerprinted.


FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

Closing Date/Time: Continuous

Drop files here browse files ...

Related Jobs

Accounting Specialist - Utilities And Payroll   Glenwood Springs, CO new
September 23, 2023
September 23, 2023
September 23, 2023
Senior Accountant   El Paso, TX new
September 23, 2023
Accounting Assistant   Mission Viejo, CA new
September 23, 2023