Account Clerk Supervisor

Contra Costa County, CA
Published
July 30, 2020
Location
Contra Costa County, CA
Job Type
 

Description

The Position

Bargaining Unit: Local 512 - Clerical Supervisory Unit
Contra Costa County is recruiting to fill one (1) Account Clerk Supervisor position in the Department of Information Technology.

The Department of Information Technology (DoIT) is a full-service IT department: Administration, Operations, Customer Service Center, Systems & Programming, Desktop and Network Services. We have set an internal goal of providing service that achieves a level of "excellence".

The Account Clerk Supervisor position requires a person to have the ability to multi-task and meet deadlines. The position deals with a variety of people, so having excellent verbal and written communication skills are essential. The work involves supervising accounts payable staff who process vendor payments as well as employee travel demands, deposits, preparing various reports, and a variety of accounting duties. A person who has strong leadership skills is preferred. If you work well in a fast pace environment and like to think on your feet, this job may be for you.

We are looking for someone who:

  • Possesses organizational and time management skills to work on multiple projects simultaneously
  • Is a strong relationship builder with excellent communication skills
  • Has the ability to provide the necessary coaching, training, and feedback to ensure employees are able to consistently meet expectations
  • Is motivated to learn and grow professionally
  • Embraces change and diversity
  • Values honesty, integrity and ethical conduct
  • Is diligent and hardworking

What you will typically be responsible for:

  • Overseeing daily operations and effectively delegating tasks within the department
  • Responding to individual, public agency, and vendor requests, inquiries and referrals
  • Ensuring policies are being followed
  • Training and evaluating staff
  • Monitoring staff deadlines as well as your own

A few reasons you might love this job:

  • Being able to mentor employees
  • Seeing large projects come to life
  • Learning new things
  • You will be challenged daily
  • Career advancement opportunities

A few challenges you might face in this job:

  • High Stress
  • You will supervise multiple employees with different personalities, needs, etc.
  • You will work in a fast paced environment with multiple priorities and competing deadlines

Competencies Required:

  • Displaying Ownership & Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results
  • Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
  • Decision Making: Choosing optimal courses of action in a timely manner
  • Listening: Fully comprehending spoken communication
  • Oral Communication: Engaging effectively in dialogue
  • Informing: Proactively obtaining and sharing information
  • Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
  • Using Technology: Working with electronic hardware and software applications
  • Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
  • Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
  • Attention to Detail: Focusing on the details of work content, work steps, and final work products
  • Critical Thinking: Analytically and logically evaluating information, propositions, and claims

To read the complete job description, please visit the website, www.cccounty.us/hr. The eligible list established from this recruitment may remain in effect for 6 months.

EXAM DATES
Tentative Oral Exam: Week of August 31, 2020

Typical Tasks

  • Plans, assigns, directs and reviews the work of a clerical accounting unit
  • Confers with accounting staff to determine clerical accounting requirements
  • Interprets policy and complex procedures for the guidance of subordinates
  • Interviews and selects prospective Account Clerks
  • Conducts or participates in the evaluation of employee performance
  • Processes personnel transactions relative to subordinates
  • Orients and trains new employees
  • Responds to individual, public agency, and vendor requests, inquiries and referrals
  • Ensures that correct clerical accounting procedures are observed
  • Ensures office work flows and is handled effectively and on schedule
  • Determines if financial and statistical information is adequate to meet data processing needs
  • Prepares work sheets and enumerations from which various budgets are to be developed
  • Checks the preparation and issuance of various vouchers and warrants relating to the expenditure of County funds
  • Maintains and reviews journals of financial record for audit purposes
  • Audits reports and documents for accuracy
  • Maintains general and subsidiary ledgers and journals for a variety of specialized departmental accounts
  • Makes decisions relating to the legality of warrants
  • Conducts special financial analyses and enumerations as required
  • May be responsible for monthly, quarterly and yearly financial reports to various County, State and Federal agencies

Minimum Qualifications
Education: Possession of a high school diploma or G.E.D. equivalency or a high school proficiency certificate.

Experience: Four (4) years of full-time or its equivalent experience in the preparation and processing of accounting documents and in the maintenance of accounting records, two (2) years at the Account Clerk-Advanced level, or higher, in Contra Costa County or equivalent classification.

Substitution for Experience: Completion of 12 semester or 18 quarter units in accounting from an accredited college or university can be substituted for one year of the required experience.

There is no substitution for the two years required at the Account Clerk-Advanced level, or higher, in Contra Costa County or equivalent classification.
Selection Process

  1. Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying.
  2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination.
  3. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 100%)

CONVICTION HISTORY
After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.t in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.
DISASTER SERVICE WORKER
All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
EQUAL EMPLOYMENT OPPORTUNITY
It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

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