Account Clerk III

About the Opportunity
THIS RECRUITMENT WILL CLOSE AFTER 150 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

IDEAL CANDIDATE

Stanislaus County is looking for enthusiastic professionals to join our team. The Account Clerk III classification can be found throughout our 27 departments. The eligible list established as a result of this recruitment will be used to fill vacancies in any of those County departments.

To learn more about the departments in Stanislaus County, click here .

Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details.

THE POSITION
The Account Clerk III performs complex and difficult clerical accounting duties in accordance with established financial record-keeping practices and department policies and procedures. Assignments frequently overlap those given general clerical classifications; however, they are distinguished by the degree of mathematical, record-keeping, bookkeeping, and clerical accounting duties assigned. This position exists in various County departments and is subject to overtime, standby, holiday, shift, and callback assignments. Performs related duties as assigned.

Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical Bargaining Unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.

Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks

• Post and balance department accounts;
• Receive and process fees for services;
• Compute charges based on fee schedules;
• Prepare and mail bills and notices;
• Monitor individual budget account expenditures;
• Maintain filing systems to ensure accuracy, easy access and propriety;
• Gather and organize information and data for required record keeping and reporting needs;
• Compile and collect data, and compute statistics related to department accounting records;
• Prepare routine notices, letters or memos in corresponding with clients, patients or the public;
• Maintain and prepare payroll records, petty cash and other special accounts;
• Prepare blue claims and requisitions, and follow up on their processing by other departments;
• Deal with the public in a tactful and courteous manner in corresponding to inquiries or complaints regarding department policies and procedures;
• Act as a lead worker by assigning, reviewing and evaluating the work of subordinates, and offering training when needed;
• Inventory supplies and reorder when necessary; and
• Code data on prescribed forms for computer input to maintain department records.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
KNOWLEDGE

• Principles and methods of complex financial and statistical account clerical work;
• Basic principles of supervision; and
• Alphabetical and numeric filing procedures

SKILLS/ABILITIES

• Work in a standard office environment with manual dexterity necessary to perform the essential functions of this position;
• Operate various office machines (i.e., computer, fax, copy, microfiche, ten key);
• Perform complex mathematical computations;
• Understand and apply policies, rules and procedures related to departmental operation;
• Accurately compile data, compute statistics and balance accounts;
• Accurately maintain logs, filing systems, journals and ledgers;
• Deal with the public in a tactful and courteous manner;
• Accurately complete data on prescribed forms;
• Act as a lead worker by training and reviewing the work of subordinates; and
• Perform assigned tasks independently.

We recognize your time is valuable, please only apply if you meet the following required qualifications.

EDUCATION/EXPERIENCE
PATTERN I

• Equivalent to two (2) years of full-time general clerical experience involving: bookkeeping, statistical or financial record keeping, payroll or related duties. One (1) year must be at the journey level.

PATTERN II

• Equivalent to one (1) year of full-time journey-level clerical experience involving: bookkeeping, statistical or financial record keeping, payroll or related duties; AND
• Equivalent of one (1) year of full-time schooling in relevant college course work or business school training (24 semester units or 36 quarter units.)

Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5:00 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS
Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.

TENTATIVE RECRUITMENT SCHEDULE
Application Deadline: September 11, 2023
Written Examination: Week of September 18, 2023

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Departments.

GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Benefits associated with this position can be found at Benefits Summary .

Closing Date/Time: 9/11/2023 5:00 PM Pacific