Account Clerk II

Description
The Department:

The City of Santa Clara's Electric Department, Silicon Valley Power (SVP) provides reliable electric service to Santa Clara's residents and businesses - "Powering the Center of What's Possible". SVP is experiencing significant growth in electric load and the need to increase use of renewable energy. To support this growth and the day-to-day needs of a 24X7 department, SVP is seeking an Account Clerk in the Business Services Division supporting all of SVP in processing of high volume of Accounts Payable and related activities such as Purchasing. This is an opportunity for the right candidate to get involved in a variety of types of financial transactions while learning more about City financial activities and an electric utility. The ideal candidate will process a high volume of financial items while evaluating compliance with City's policies and guidelines.

The Position:

The Account Clerk II is the journey level classification in the Account Clerk series. This classification processes and keeps records of financial transactions related to department projects, payroll, and the operating budget for the purpose of achieving fiscal responsibility and accountability for their department. This classification is distinguished from the Account Clerk I in that the latter is an entry-level classification performing routine duties of limited variety. This classification is distinguished from the Account Clerk III in that the latter is a lead position requiring a greater degree of technical knowledge, analytical ability, independent judgment, and the ability to supervise assigned personnel.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

To receive consideration for the screening process, candidates must submit a 1) Cover Letter, 2) Resume, 3) Typing Certificate, and 4) Supplemental Questions
Click on link below for typing certificate instructions:

Typing Certificate Instructions

Typical Duties

Each position in this classification may not include all the duties listed below, nor do the examples cover all duties that may be performed.

Under general supervision:
• Maintains journals and ledgers of financial transactions, including revenue and expenditure accounts
• Prepares financial or statistical statements and reports
• Makes arithmetical calculations
• Classifies, collects, sorts, compiles and posts invoices, warrants, claims, receipts and other data
• Verifies salary claims, computes and proves payroll deductions, prepares the City payroll, and maintains department payroll records
• Prepares contractor progress payments
• Establishes and updates project budgets
• Maintains monthly budget status
• Maintains status report of contracts and insurance
• Prepares account receivable records for reimbursable funds
• Establishes and maintains records and maintenance contracts for office equipment
• Calculates and analyzes industrial utility bills
• Prepares requisitions and purchase orders; matches requisitions; receives copies of purchase orders and vendor invoices to verify description, quantity, price, extension, discounts, freight and taxes
• Provides information to the public
• Operates adding, calculating, bookkeeping, and other office machines
• May supervise clerical assistants
• Performs other related work as assigned

Minimum Qualifications
Education and Experience:

• Graduation from high school or possession of a GED; and
• Two years of experience in financial record keeping work.
• Experience with electronic spreadsheet, on-line financial system, or similar computer program is required.

Acceptable Substitution:
None.

License/Certifications:

• Possession of an appropriate, valid California driver's license is required.

Other Requirements:

• Must be able to perform all of the essential functions of the job assignment.

Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score.
Knowledge, Skills, and Abilities

Knowledge of :
• Methods, practices and terminology used in financial record keeping work
• Standard business practices and terminology
• Office methods, procedures and appliances

Ability to :
• Post financial data and make arithmetic computations rapidly and accurately
• Use modern business computers and applications such as spreadsheets, word processing, databases, email, internet, intranet and other electronic programs
• Operate calculating, ten-key adding and other office machines
• Prepare and verify financial statements, invoices and reports
• Type on a word processor from clear copy at a speed of not less than 25 words per minute
• Establish and maintain tactful, courteous, and effective working relationships with those contacted in the course of work, including the general public
• Work in a team-based environment and achieve common goals
• Handle multiple priorities, organize workload, and meet strict deadlines
• Take direction from supervisor
• Organize and supervise the work of Account Clerk I or other clerical personnel
• Follow oral and written instructions
• Communicate clearly and effectively, both orally and in writing

SUPERVISION RECEIVED
Works under the general supervision of a division head or other supervisory position as assigned.

SUPERVISION EXERCISED
May supervise other employees as required.
Additional Information:
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write "see resume or personnel file.") To receive consideration for the screening process, candidates must submit a 1) Cover Letter 2) Resume, 3) Typing Certificate, and 4) Supplemental Questions. Incomplete applications will not be accepted. Application packets may be submitted online through the "Apply Now" feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of June 13, 2023, at 4:00 PM.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .

City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8
Employees Association

This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change.
Retirement:

• Membership in the California Public Employees Retirement System (CalPERS)
  • Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly
  • New Employees: 2.0% @ age 62 formula - employee pays 6.50% of gross pay

Medicare and Social Security (FICA)

• Employee pays 6.20% up to $9,114.00(Social Security) and 1.45% (Medicare) of gross pay

Health Insurance:

• City contribution up to $2,138.15 (90% of Kaiser Family)/month, based on enrollment in a CalPERS health plan
• Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis
• The City's contribution is prorated based on scheduled hours for part time employees
• Coverage is effective the first of the month after date of hire
• If an employee enrolls in a plan with a monthly premium that is less than $946.86, they will be paid the difference in cash
• Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month.
• Employees hired before 1/1/2022 are eligible for $479.09/month of the City's health contribution, even if they opt-out of City-offered health insurance. Employees hired before 1/1/2022 can receive an additional $467.77/month if they provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable. Contact Human Resources for more details

Dental Insurance:

• Choice of two Delta Dental plans; enrollment is mandatory
• City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee
• Coverage is effective on the first day of the month following three full calendar months of employment

Vision Insurance:

• Choice of two VSP plans
• City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee
• Coverage is effective the first of the month after date of hire

Voluntary Employee Beneficiary Association (VEBA):

• City contributes $50.00 a month toward employee's VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax)
• If account balance is less than $2,000 upon separation, then account funds can be used immediately

Life Insurance:

• City pays for $15,000 of Basic Life Insurance coverage. Employer premium is $2.87/month
• Coverage is effective the first of the month after one calendar month of employment
• Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children

State Disability Insurance (SDI):

• 0.9% of gross pay; max deduction of $1,378.48 (includes PFL)
• 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period

Paid Family Leave (PFL):

• Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child
• No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages

Long Term Disability (LTD) Insurance:

• Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month
• City pays $.558/$100 of insured earnings
• 30 calendar day waiting period
• Coverage is effective the first of the month after one calendar month of employment

Deferred Compensation:

• Voluntary plan through Nationwide Retirement Solutions
• Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year

Flexible Spending Account (IRS Section 125 Plan):

• Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account
• Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account
• Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan

Vacation:

• Vacation is accrued bi-weekly, cannot use vacation during first 6months of City service
  • For 1 - 4 years of service: 10 days (80 hours)/year
  • For 5 - 9 years of service: 15 days (120 hours)/year
  • For 10 - 15 years of service: 21 days (168 hours)/year
  • For 16 - 20 years of service: 22 days (176 hours)/year
  • For 21+ years of service: 24 days (192 hours)/year

Maximum vacation accrual is 450 hours Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar yearSick Leave:

• Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual
  • Up to 48 hours/year of accumulated sick leave may be used for family illness
  • Up to 40 hours/year of accumulated sick leave may be used for personal leave

Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours)Non-Management Leave:

• 24 hours of non-management leave credited to employees each January 1st
  • New employees hired between January 1st and June 30th receive 24 hours of non-management leave their first year
  • New employees hired between July 1st and December 31st receive 12 hours of non-management leave their first year
  • Unused non-management leave may not be carried over from one calendar year to the next

Compensatory Time Off (CTO):

• Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hour and 100 hours for Library & Fire Non-Sworn
• 16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st)

Holidays:

• Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)

Reimbursements/Allowances (for specific classifications):

• Raingear: Up to $120 per fiscal year for eligible classifications
• Safety Boots: Upt to $237 per fiscal year for eligible employees
• Walking Shoes: Up to $120 per fiscal year for eligible classifications (See MOU for details)
• Tools: $500 per fiscal year reimbursement for Auto Foreperson classification
• Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications

Bilingual Pay:

• Certified bilingual employees are eligible for $55/bi-weekly bilingual pay

Night Differential Pay:

• Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m.
• All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m.

Standby Pay:

• Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standby

Tuition Reimbursement Program:

• Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details

Employee Assistance Program:

• Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month
• Appointments can be face-to-face appointments with an MHN network provider, phone appointments, or web- video appointments
• Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060

Retiree Medical Reimbursement Program:

• Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum.
• Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually)
• After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually)

Closing Date/Time: 6/13/2023 4:00 PM Pacific